DIRECTOR
The Director of the Wauseon Public Library is employed by the Board of Trustees to execute the orderly administration of the library as defined in this position description and in accordance with the policies set by the Board. This position is responsible to manage the flow and inventory of all library materials. This position may also serve as the head of a specific department.
QUALIFICATIONS:
1. A Bachelor’s or Associate degree in library science, human services or business, but years of experience in a public library, public service, or management entity may be considered.
2. A minimum of 2 years of experience in administration/management level position in a library is desired.
3. Possess interpersonal skills to deal effectively with the public and staff.
4. Be knowledgeable in general computer applications such as Microsoft, Google and library-specific software and programming.
5. Knowledge of state and local government law and operations
6. Able to work with little supervision
RESPONSIBILITIES:
The Director's responsibilities include but are not limited to:
1. Implement the policies of the Wauseon Public Library Board of Trustees.
2. Prepare the agenda for and type the meeting minutes from the Board of Trustees meetings.
3. Review and recommend possible changes in policies to the Board of Trustees.
4. Consult with the county prosecutor for the library, staff and the Board of Trustees to assure compliance with present laws and their effect on the library.
5. Develop budget and appropriations with the Fiscal Officer.
6. Work with department heads to order appropriate programming materials.
7. Order building cleaning supplies as requested by the Operations and Personnel Manager.
8. Order needed office supplies.
9. Approve expenditures in accordance with the budget and in consultation with the Fiscal Officer.
10. Monitor the cash drawer in the absence of the Fiscal Officer, securing change as needed.
11. Enter into and maintain all contracts as approved by the Board.
12. Monitor the library building and schedule all necessary maintenance and repairs to the building, furniture, fixtures and equipment.
13. Possess a working knowledge of all library positions and serve as a backup when needed.
14. Provide routine coverage at the circulation desk including additional time to cover staff absences.
15. Provide program support as needed and in compliance with library policy.
16. Assist patrons with materials and services including reader advisory, copier and computer use.
17. Assist librarian to call patrons when reserve items are ready for pickup and place items on reserve shelves as needed.
18. Monitor reshelving of materials and provide direction to staff in ensuring materials are returned to the appropriate location.
19. Manage the inventory of all library materials including purchasing new materials, shelving, reading and weeding through and removing outdated or duplicate materials.
20. Identify damaged materials and replace or direct mending of such materials.
21. Log all library material purchases to track each department’s budget.
22. Serve as the primary staff to catalogue and prepare new materials for circulation and patron use.
23. Complete periodic reporting of total materials in the library collection, monthly circulation and lost or missing items.
24. Promote the use of the library for digital materials while reducing digital purchasing.
25. Meet with the Materials Committee at least quarterly and provide a written report capturing all relevant data of library materials and circulation records. Report meeting outcomes to the Board of Trustees.
26. Accurately complete and timely submit the Annual State Library Report.
27. Implement the Records Retention Schedule process in maintaining library records.
28. Seek and participate in appropriate education, training and re-training to stay current on library issues and trends.
29. Perform clerical tasks as needed.
30. Perform other duties as requested by the Board of Trustees.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
FISCAL OFFICER
The Fiscal Officer is employed by the Board of Trustees and serves as the financial officer of the Board of the Wauseon Public Library to manage library funds and maintain accurate financial records under the direction of the Board and according to federal, state and local laws.
QUALIFICATIONS:
1. Associate degree in accounting or years of related experience
2. Knowledge of fund accounting and payroll procedures
3. Computer knowledge with UAN preferred
4. Knowledge of general computer applications such as Microsoft and Google
5. Knowledge of state and local government law and operations
6. Eligible to be bonded
7. Able to work with little supervision
RESPONSIBILITIES:
The Responsibilities include, but are not limited to, the following:
1. Report directly to the Board of Trustees.
2. Attends Board meetings and reports financial activity and other pertinent information.
3. Records and prepares meeting minutes.
4. Consult with the county prosecutor for the library, staff and the Board of Trustees to assure compliance with present laws and their effect on the library.
5. Develop and maintain professional relationships with local government officials.
6. Prepare the library budget and appropriations in collaboration with the Director and present it to the Finance Committee and Board.
7. Monitor that expenditures are within authorized appropriations.
8. Create and approve Purchase orders.
9. Receive and disperse library funds.
10. Deposit funds as designated.
11. Verify, track and process payment of invoices.
12. Maintain accurate financial records.
13. Execute depository and investment agreements.
14. Prepare financial reports required by the Board, Federal, State and/or Local government.
15. Provide documentation of all financial activity to the Audit Committee for scheduled review.
16. Maintain change available in money drawer at circulation desk and petty cash.
17. Complete the payroll process and electronic funds transfer.
18. Prepare and file all fiscal and payroll reports to federal, state and local authorities.
19. Maintain accurate personnel payroll records.
20. Serve as the primary contact for state audits and report outcomes to the Board of Trustees.
21. Attend professional meetings regarding library finance and other required topics.
22. Collaborate with area Fiscal Officers for support and to share expertise.
23. Perform other duties as requested by the Board of Trustees.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
OPERATIONS AND PERSONNEL MANAGER
The Operations and Personnel Manager is employed to provide direct supervision of all library staff that do not report directly to the Board of Trustees and monitor day-to-day library operations. This position may also serve as the head of a specific department.
QUALIFICATIONS:
1. A Bachelor’s or Associate degree in library science, human services or business, but years of experience in a public library, public service, or management entity may be considered.
2. A minimum of 2 years of experience in administration/management level position is desired.
3. Possess interpersonal skills to deal effectively with the public and staff.
4. Be knowledgeable in general computer applications such as Microsoft, Google and library-specific software and programming.
5. Knowledge of state and local government law and operations.
6. Able to work with little supervision.
RESPONSIBILITIES:
The Operations and Personnel Manager’s responsibilities include but are not limited to:
1. Supervise all library staff that do not report directly to the Board of Trustees.
2. Oversee the hiring and dismissal of personnel with the final approval of the Board of Trustees.
3. Oversee personnel functions, i.e.: recruitment, selection, and developmental training of staff members.
4. Provide staff feedback on a regular basis and complete all staff evaluations, on an annual schedule, reviewing outcomes with the Director. Provide a review of each staff person’s job description as part of the evaluation process.
5. Provide retraining for staff as needed to ensure that position expectations are consistently met.
6. Maintain organized Personnel files, including all former personnel, in accordance with the Records Retention Schedule. Files are to be secured in the Administrative Office.
7. Develop and maintain professional relationships with all staff, supporting good morale.
8. Meet with the Personnel Committee at least quarterly and provide a written report of all relevant personnel matters. Report meeting outcomes to the Board of Trustees.
9. With the Director, review and recommend possible changes in policies to the library policies.
10. Provide a monthly report for the Board of Trustee meetings to share any relevant personnel or operations information and updates.
11. Ensure staff completion of daily tasks and serve as the primary backup for staff absences or other operational needs.
12. Monitor the cash drawer in the absence of the Fiscal Officer and Director, securing change as needed.
13. Possess a working knowledge of all direct-report library positions and function as a librarian.
14. Serve as a backup to all direct-report library positions when needed.
15. Develop a staff schedule per guidelines developed collaboratively with the Board of Trustees and adhering to the staffing budget.
16. Assign tasks to support day-to-day library operations and oversee all circulation desk operations.
17. Provide routine coverage at the circulation desk including additional time to cover staff absences.
18. Monitor staff workflow at the circulation desk and all areas of the library to ensure a professional standard is consistently upheld for patron and community perception and image.
19. Be a good steward of time and productivity and promote this standard with all staff.
20. Approve Paid-Time-Off requests.
21. Approve bi-weekly payroll that accurately reflects staff hours worked.
22. Develop a cleaning schedule and ensure that all staff are completing the cleaning tasks for a safe, sanitary environment.
23. Provide a list of requested cleaning supplies to the Director for purchase.
24. Complete daily walk-through of the entire building to ensure neatness and organization.
25. Assign Library Assistants to program support following Board of Trustees policy.
26. Facilitate and provide direction for all special community events.
27. Ensure the library is up to date on all current technology. Request vendor-provided technology support only when determined to be needed and confirmed as needed by the Director.
28. Lead routine staff meetings to provide updates on personnel matters and operations. Combine with monthly Board of Trustees meeting updates as provided by the Director.
29. Communicate and coordinate pertinent information with the Director.
30. Manage the Marketing and Public Relations for the library working with the Director and Board of Trustees for any special circumstances requiring specialized focus.
31. Implement the Records Retention Schedule process in maintaining library records, including those records kept by direct report staff.
32. Seek and participate in appropriate education, training and re-training to stay current on library issues and trends.
33. Perform clerical tasks as needed.
34. Perform other duties as requested by the Director and/or the Board of Trustees.
The Operations and Personnel Manager position may be paired with another position such as Librarian and will include all duties listed on both job descriptions.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
LIBRARIAN
The Librarian is employed to perform tasks for the efficient operation of the library as assigned by the Operations and Personnel Manager. Librarians are responsible for the Children, Teen and Adult departments as assigned by the Board of Trustees.
QUALIFICATIONS:
1. High School diploma or GED equivalent
2. Experience in libraries preferred
3. Be knowledgeable in general computer applications such as Microsoft and Google
4. Knowledge of library-specific software preferred
RESPONSIBILITIES:
The Responsibilities include, but are not limited to, the following:
1. Perform circulation desk duties.
2. Assist patrons with materials and services, including reader advisory and computers.
3. Complete shelving, reading and weeding of library materials.
4. Call patrons when reserve items are ready for pickup and place items on reserve shelves.
5. Provide directions to Pages or volunteers and monitor their completion of daily tasks.
6. Select and order library materials in cooperation with the Director.
7. Catalogue new materials under the direction of the Director.
8. Log all library materials purchases to track each department budget.
9. Cover new library materials.
10. Identify damaged library materials and replace or direct mending of such materials.
11. Maintain assigned department and communicate needs to the Operations and Personnel Manager.
12. Design and implement patron programs.
13. Provide community outreach as appropriate.
14. Provide public relations and programming information to Library Assistant for production and posting.
15. Plan and execute an effective Summer Reading Program.
16. Provide a monthly report to the Board of Trustees outlining current events.
17. Follow the cleaning schedule daily assigned tasks and document completion.
18. Perform clerical tasks as needed.
19. Perform other duties as requested by the Director, the Operations and Personnel Manager and/or the Board of Trustees.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
INTERLIBARY LOAN LIBRARIAN
The Librarian is employed to perform tasks for the efficient operation of the library as assigned by the Operations and Personnel Manager.
QUALIFICATIONS:
1. High School diploma or GED equivalent
2. Experience in libraries preferred
3. Be knowledgeable in general computer applications such as Microsoft and Google
4. Knowledge of library-specific software preferred
RESPONSIBILITIES:
The Responsibilities include, but are not limited to, the following:
1. Process all Interlibrary Loans and US Cargo shipment requests.
2. Complete required reporting of all Interlibrary Loans and US Cargo.
3. Inform the Director of any changes to the US Cargo system.
4. Perform circulation desk duties.
5. Provide oversight to MakerSpace and the Library of Things.
6. Assist patrons with materials and services, including reader advisory and computers.
7. Complete shelving of library materials. Read shelves assigned.
8. Mend damaged library materials as identified by the Librarians.
9. Gather and deliver library recycling to the local recycling drop off points.
10. Monitor and update the library inventory with the Director.
11. Track routine office and cleaning supplies and provide a monthly order to the Director.
12. Follow the cleaning schedule daily assigned tasks and document completion.
13. Attend workshops and training appropriate to position.
14. Perform clerical tasks as needed.
15. Perform other duties as requested by the Director and/or Operations and Personnel Manager.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
LIBRARY ASSISTANT
The Library Assistant is employed to perform tasks as assigned by the Operations and Personnel Manager for the efficient operation of the library.
QUALIFICATIONS:
1. High School diploma or GED equivalent
2. Experience in libraries preferred
3. Be knowledgeable in general computer applications such as Microsoft and Google
4. Knowledge of library-specific software preferred
RESPONSIBILITIES:
The Responsibilities include, but are not limited to, the following:
1. Perform circulation desk duties.
2. Assist patrons with materials and services, including reader advisory and computers.
3. Complete shelving and reading library materials.
4. Cover new materials as assigned.
5. Follow the cleaning schedule daily assigned tasks and document completion.
6. Perform clerical tasks as needed.
7. Perform other duties as requested by the Director and/or the Operations and Personnel Manager.
8. Assist other librarians as assigned.
9. Perform other duties as requested by the Director and/or Operations and Personnel Manager.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
PAGE
The Page is employed to perform tasks as assigned by the Operations and Personnel Manager and to assist Librarians.
QUALIFICATIONS:
1. Able to work after school, evenings and weekends
2. Must be sixteen years of age or older
3. Capable of performing library tasks and following procedures
4. Be knowledgeable in general computer applications such as Microsoft and Google
RESPONSIBILITIES:
Page's responsibilities include, but are not limited to the following:
1. Perform circulation desk duties under the guidance and with the aid of Assistant Librarians.
2. Assist patrons with materials and services including computer support.
3. Continuous shelving of materials, reading and straightening shelves.
4. Follow the cleaning schedule daily assigned tasks and document completion.
5. Display initiative in seeking out tasks during down time.
6. Perform other duties as requested by the Director, Operations and Personnel Manager and/or Librarians.
It is the policy of the Wauseon Public Library that equal employment opportunities are afforded to all qualified people without regard to race, color, religion, national origin, creed, ancestry, age, gender, or military status.
WPL Approved 2/13/2024, Amended 1/14/2025, 12/9/25
